Community Association Management · Miami-Dade and Broward County

We professionalize the operating structure around the board.

Quorum works with self-managed and operationally underserved condominium associations where the board has gradually become the operational fallback for issues a management structure should already be handling — vendor coordination, financial visibility, compliance tracking, and unresolved operational issues.

Request Initial Review See How Quorum Works
Built for associations where the board is still carrying operational work personally.
  • The board still chases vendors because nobody follows through consistently.
  • Financial reports exist, but do not clearly explain the association’s position.
  • Important documents live across emails, folders, and disconnected systems.
  • Reserve, insurance, or recertification issues are approaching without a clear operating plan.
  • The board wants professional support without losing visibility into how the building is being operated.
A limited local portfolio. One manager who knows the building. Financial reporting built from an accounting background — not a generic management template.
Who We Help

For boards that have been carrying the building themselves.

Many small and mid-size condominium associations are not struggling because the board does not care. They are underserved because the work has become too fragmented. Financials exist in one place, vendors in another, documents buried in old emails, and unresolved operational items living in someone’s memory instead of a documented system.

Over time, operational responsibility slowly shifts back onto board members — not because that was the intention, but because nobody is coordinating the moving parts consistently.

Self-Managed Associations
Associations that have operated internally for years and need stronger financial reporting, vendor coordination, compliance structure, records organization, and operational continuity without becoming another account inside a large management company.
Operationally Underserved Buildings
Associations where the management company collects its fee, but the board still ends up chasing vendors, interpreting unclear reports, resolving owner issues, and pushing operational work forward internally.
Buildings Preparing for Transition
Associations approaching management transition, reserve pressure, insurance challenges, SIRS requirements, recertification deadlines, or larger capital projects that require more operational structure than the current system provides.
What Breaks Down

The board carries fiduciary responsibility. It should not have to carry every operational task.

Most association problems do not begin as emergencies. They build slowly through incomplete records, weak follow-through, fragmented communication, and operational issues that nobody is consistently tracking.

Financial Visibility
Boards receive reports every month but still cannot clearly see reserve movement, delinquency trends, reconciliation issues, vendor exposure, or actual operating position. Financial reporting should help the board make decisions — not create more uncertainty.
Vendor Coordination
Vendors stop responding, proposals remain unresolved, timelines drift, and nobody follows up consistently. The board eventually becomes the project coordinator because operational accountability was never clearly established.
Compliance Tracking
SIRS requirements, insurance renewals, inspections, recertification timelines, official records obligations, DBPR account maintenance, and the January 2026 website or secure owner portal requirement for applicable associations create ongoing operational pressure. Missed deadlines become expensive quickly.
Record Fragmentation
Important documents, approvals, invoices, contracts, owner communications, and operational history become scattered across emails, personal devices, old management systems, and disconnected folders. Continuity disappears when people leave.
Major Project Pressure
Elevators, structural repairs, roofing, concrete restoration, cooling towers, and insurance-related work create pressure to make fast decisions without enough independent operational visibility. Large projects require structure, documentation, and qualified outside expertise — not guesswork.

Quorum does not replace the board’s decision-making role. It professionalizes the operational structure around the board so decisions are supported by clearer records, stronger financial visibility, documented follow-through, and better coordination.

Services

Operating support for the work boards should not have to chase personally.

Quorum provides community association management focused on operational organization, financial visibility, vendor coordination, records continuity, and documented follow-through.

Capital project coordination
Major capital projects — including elevators, structural work, roofing, concrete restoration, engineering coordination, and similar building projects — are coordinated separately through documented board approval and billed at a transparent hourly rate, not as a percentage of contract value.
Financial Reporting and Reconciliations
Balance sheet review, income statements, reconciliations, delinquency visibility, reserve balance reporting, and organized monthly financial reporting prepared in a format boards can actually use for decision making.
Budget and Reserve Coordination
Annual budgeting, reserve planning coordination, reserve contribution review, and long-term financial organization designed to support operational stability and planning visibility.
Vendor Coordination
Vendor communication, competitive bidding coordination, proposal tracking, contract organization, scheduling follow-up, and operational accountability. Vendor selection and contract approval remain with the board.
Compliance and Deadline Tracking
SIRS coordination, recertification timelines, insurance renewal tracking, official records obligations, DBPR account maintenance, inspections, filings, and operational compliance tracking, including the January 2026 website or secure owner portal requirement for applicable associations.
Records and Document Organization
Association records are organized so the association retains access and ownership of financial history, contracts, approvals, owner ledgers, governing documents, and operational documentation independent of any management platform or software.
Board Meeting Support
Agenda coordination, operational updates, meeting preparation, action-item tracking, documentation support, and post-meeting follow-through coordination.
Owner and Maintenance Coordination
Owner communication handling, maintenance coordination, work-order organization, vendor scheduling, and operational response tracking.
Capital Project Coordination
Coordination of bids, vendor communication, board approvals, documentation flow, scheduling, invoice organization, and project follow-through for larger building projects — without percentage-based project incentives.
About

The perspective behind the operating model.

“On paper, management existed. Operationally, the board was still carrying the building.”
— Yuri Gusev, LCAM
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Yuri Gusev, Florida Licensed LCAM · CAM52175
Licensed Community Association Manager in the State of Florida.
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Bachelor’s Degree in Accounting
Accounting foundation for financial reporting, reconciliations, and board-level financial visibility.
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MS Taxation
Graduate-level tax and financial background supporting stronger analytical review of association records.
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CPA Exam Candidate
Professional accounting track supporting financial discipline and analytical review.
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Florida Real Estate Broker
Real estate background with practical understanding of South Florida property operations.
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Seven Years Serving on the Board of a Self-Managed Condominium Association
Board-side experience with vendors, reserves, insurance matters, projects, budgets, compliance, and owner issues.

One of the turning points for me came during a vendor situation where the board was still coordinating follow-up, pushing communication, and organizing unresolved operational items internally even though outside management was already involved.

I spent seven years on the board of a self-managed condominium association, coordinating vendors, reserve issues, insurance matters, owner conflicts, projects, compliance requirements, budgets, and operational decisions personally.

That experience shaped the structure behind Quorum Community Management. The board should be making decisions — not chasing vendors, deciphering unclear reports, or constantly reacting to operational fires that should have been tracked months earlier.

The goal is to create enough structure, visibility, documentation, continuity, and follow-through so the board can operate from organized information rather than constant reaction.

Quorum works primarily with small and mid-size condominium associations in Miami-Dade and Broward County that want a more organized operational structure without becoming another account inside a large management portfolio.

How We Start

Small boards do not need more noise. They need organized tracking.

The initial review is an operational conversation — not a formal audit, legal compliance determination, engineering assessment, or reserve study opinion. The purpose is to understand the association’s current operational structure, risks, and organizational gaps before discussing possible management scope.
What We Review
Current financial reporting structure, reserve visibility, vendor coordination issues, record organization, compliance tracking, unresolved operational items, and areas where responsibilities may already be drifting back onto board members.
What the Board Receives
A clearer picture of what is working, what is fragmented, what operational risks may be developing, and whether Quorum is the right fit for the association’s needs and working style.
What Happens Next
Before any management agreement begins, scope, operating structure, transition considerations, responsibilities, and implementation timeline are discussed clearly with the board and organized in writing.